What process will follow for apostille a document?


Apostille attestation is the process of accomplishing the MEA stamp on the record. Moreover, it is a part of the legitimization of the fundamental certificate assertion with a target. That you are showing the credibility of your records and your explanation of visiting abroad. An Apostille records in India are given by the Ministry of External Affairs (MEA). A division of the Indian government that concerns with overall concerns. Moreover, the MEA is a focal government is the last stage to get the document stamp by the position.

Importance of Apostille a Document

Individuals who are planning to immigrate into a foreign country are usually unfamiliar with the difficult requirements that foreign nationals expects. For international purpose the documents often contain material. That must be authenticate to be process for international procedures. Apostille a document is one such requirement that will provide acceptance of the document for use in various foreign requirements.

An Apostille can be describe as a seal or stamp that will attest with the authenticity of the contents of a document.

Apostille Requirement

When there is need to eradicate the necessity of document legalization when going to the foreign countries, document Apostille is required. The reasons, such as, to get employment visa or work visa, applying for temporary or permanent residency, or for pursuing education on student visa, carrying out deals for business expansion. This requirement is compulsory for the countries which are part of the Hague convention.

Apostille Procedure

The Apostille procedure in India has recently been decentralized by the central government. The central body that carries document apostille is the Ministry of External Affairs (MEA). The MEA has regionalized apostille process to Branch Secretariats and the RPOs in 15 cities of India. With effect from January 1st, 2019.

The procedure is different and are based on the various types of documents. Primarily there are three main types of legal documents – personal, educational and commercial. According to the type of the document, the procedure for the attestation of educational certificates will vary.

 Document Apostille Process:

  • Notary Attestation
  • Home Department Attestation
  • HRD Attestation
  • SDM Attestation
  • Chamber of Commerce Attestation
  • MEA Attestation

How do I apply for an apostille?

The application for apostille a document to be made by the holder of the document in the document’s country of issue. Who is a complete authority to submit the application can be found on the official website of the Hague Conference.

State Attestation

You need to get state attestation first then comes MEA apostille, in a state attestation way. Below are the steps you need to follow for State attestation:

Submit the original document at regional commissioner office (carry originals and one photocopy)

Apostille certificate document is for personal documents like birth/death/marriage certificates, Affidavits, Power of Attorney, etc. as well as educational documents like degree, diploma, matriculation and secondary level certificates etc.

The Indian cities of operation include – Ahmedabad, Bengaluru, Bhopal, Chennai, Chandigarh, Cochin, New Delhi, Guwahati, Hyderabad, Kolkata, Lucknow, Mumbai, Panaji, Raipur, and Thiruvananthapuram. It begins at the local notary from the document issuing place and is follow to the state authentication and then the MEA apostille sticker.

Document Attestation Agency in Chennai

What is Attestation of Certificate?

Attestation of certificate help a document of one country to be acclaim legal to be use in another country.

According to the Hague Convention, signatory countries agree to recognize the public documents. The documents which are issue by other signatory countries. When these public documents prove legal by the attachment of an internationally recognize form of authentication it is an apostille a certificate.

The document legalization is a compulsory procedure, Certificate Apostille and document apostille are terms that mean legalization of documents and certificates.

Process of Certificate Attestation

Apostille attestation procedure in simple steps

There are 2 ways of doing apostille

  1. State attestation then MEA apostille
  2. SDM attestation then MEA apostille

Certificate Apostille in Delhi

There are different steps associated with the apostle process in Delhi for different apostle type.

The procedure of Personal document Certificate Apostille in Delhi

  • Notary Attestation
  • Home Department Attestation or SDM Attestation
  • Apostle

The procedure of Commercial Documents Apostille in Delhi

  • Chamber of Commerce Attestation
  • Apostle

It can take 5 to 10 days as per the type of the documents submitted.

Certificate Apostille in Mumbai

T To get an apostille stamp, a candidate can not directly go to The Ministry of External Affairs. They can submit a degree certificate to RPO or EAS for Apostille Stamp only.

The Degree Certificate Issued in Mumbai will be Apostille from MEA (Ministry of External Affairs). Afterwards, the Attestation of the officer designated by the Ministry of External Affairs, Government of India. The respective signatory can be the Commissioner, Magistrate, Deputy Commissioner, Section Officer, SDM, Resident Commissioner, Director, Deputy Director Chief Secretary, Joint Secretary, Assistant Secretary Etc.

Certificate Apostille in Mumbai process issued Degree certificate.

  • Notary Stamp
  • University Verification Stamp
  • State Home Department (GAD)
  • HRD (State Education Department Attestation)
  • Apostille by the Ministry of External Affairs (MEA)

There is an alternate way available also for Apostille of Degree Certificate

Apostille of Degree Certificate which is issued from Mumbai.

  • Apostille by the Ministry of External Affairs after the Attestation done by Sub Divisional Magistrate

This is an excellent and direct process for the Hague Conventional Countries across the world. Some countries are particular to require the state level attestation. These requirements are for on the Mumbai issued Degree Certificate before the Apostille from MEA.

Certificate Apostille in other states Chennai/ Hyderabad/ Bangalore

There are 2 Ways of getting an apostille for any document.

  • Through State attestation, it is a slow process.
  • Through Sub divisional Magistrate SDM Attestation comparatively, it is a faster process.

Under state attestation all the educational documents issued in Chennai, Tamil Nadu will go through HRD. Attestation for non-educational documents such as marriage or birth will go through State Home department. It takes nearly 4 weeks to get these seals.

Under Sub Divisional Magistrate attestation Educational or non-educational documents will first pass through Notary. After that Sub divisional Magistrate and with Ministry of External affairs later.

  • This is a quick process and time varies between 4 days to 14 days.

Apostille a Document Process

Apostilles authenticate the seals and signatures of officials on public documents. The documents like birth certificates, court orders, or any other document issued by a public authority. That is how these documents can recognize in foreign countries. The country must be a member of the 1961 Hague Convention Treaty.

  • All the apostille process State or SDM will have at least 6 months validity.

If an apostille is older than 6 months then you must consult the consulate of the travelling country that whether it requires new apostille.

Also Read it: How to get Certificate Attestation for Qatar, Oman, Kuwait and Saudi?

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